Submission guidelines

1. PRESENTER DETAILS 

When submitting an abstract you will be required to provide the following information: 

* Authors' names

* Authors' affiliations

* Authors' email addresses

Notes: 

* VietTESOL will not allow other people to present your session in your place. 

* Please type your email address carefully as we send all communication regarding your proposal and conference registration to that email address only.

Once you are accepted to present at the convention you are required to register and pay to attend.

2. NUMBER OF PRESENTATIONS

Speakers can submit up to two proposals for a poster or oral presentation, workshop, or interactive language fair.

3. TYPES AND LENGTH OF A PRESENTATION

The following submission formats are accepted:

  • Keynote Speech (50 minutes)These are plenary sessions. The speakers are kindly invited by the Organizing Committee. They have great professional expertise in their own fields. These speeches are expected to last for 40 minutes and 10 minutes for Q&A.
  • Featured Speech (50 minutes): These are parallel sessions. The speakers in these sessions are kindly invited by the Organizing Committee. They are experts in various fields and will deliver speeches within 35 minutes and spend 15 minutes for Q&A.
  • Oral Presentations (30 minutes): An oral presentation can be either research-oriented, discussing the theoretical perspectives, methodological paradigms and findings of a study or practice-oriented, discussing a pedagogical technique. The presenter would spend about 20 minutes for the main content of the presentation and 10 minutes for Question and Answer (Q&A) section.
  • Workshops (60 minutes): The presenter demonstrates a teaching initiative or innovation for about 15 minutes before delivering a hand-on activity (activities) that engage all participants to join, share, discuss and produce specific outputs. The activities might be a discussion about heated topic, a simulation, designing a lesson plan, designing materials and tasks, drafting an action plan and so on.
  • Poster (45 minutes): A poster presentation is a visually explanatory exhibit that allows for short, informal discussions between the presenter(s) and participants as they circulate within the poster-session area. Poster sessions serve as an important and interactive forum for sharing professional ideas and for receiving feedback. The presenters are expected to be very flexible with time and their participants within their allowance of 45 minutes per session.
  • Technology Fair (45 minutes per PC): This session will offer concurrent presentations and cater to diverse needs such as classroom-based learning, mobile learning, or self- access learning. The participants will be exposed to open computer-based resources for direct and virtual educational modes. The facilitators will be stationed around the computer lab space and the audience will ask questions and get hands-on experiences. The facilitators are expected to be very flexible with time and their participants within their allowance of 45 minutes per PC.
  • Electronic Mini-workshop (15 minutes per presentation): The session like the technology fair demonstrates the use of current non-print media resources for English language education. It offers sequential presentations and cater to diverse needs such as classroom-based learning, mobile learning, or self-access learning. In a small group, the participants will gain hands-on practice with the guidance of an instructor who specializes in using a particular technology application, device, or Internet-based resource. The presenters are expected to stick tightly to the timeframe.

4. ABSTRACT

The abstract title must:

not exceed 15 words (each part of a slashed or hyphenated word counts as one word)

* not include presenter's names, institutions, or titles of their published works

* capitalize all verbs, nouns, adjectives, adverbs, and pronouns; do not capitalize conjunctions, articles, and prepositions of fewer than four letters

* capitalize both terms of hyphenated compounds and the first work after a colon

The abstract must:

  • not exceed 250 words
  • not include presenters' names, institutions, or published works
  • not include acronym(s) or abbreviation(s) except the following:
  • L1 first language
  • L2 second language
  • CALL computer assisted language learning
  • CBI content-based instruction
  • EAP English for academic purposes
  • EFL English as a foreign language
  • EL English learner
  • ELL English language learner
  • ELT English language teaching
  • ESL English as a second language
  • ESOL English for speakers of other languages
  • ESP English for specific purposes
  • IEP intensive English program
  • NNEST nonnative English speakers in TESOL
  • SLA second language acquisition
  • TESOL teachers of English to speakers of other languages
  • TEFL teachers of English as a foreign language

Abstract submission: 

Proposals must be submitted online through the VietTESOL International Convention 2021 website. Please visit: http://convention.viettesol.org/.

Notes: 

* Abstracts may be edited by VietTESOL editors.

* Your abstract will appear in the Conference Book and thus must accurately reflect the content of your presentation.

5. EQUIPMENT 

On your proposal, please request any equipment needed for your session. This is to enable VietTESOL to allocate your session to a relevant session room.

6. MENTORING

Mentoring offers an opportunity for first-time speakers at the conference to benefit from the advice and support of an experienced speaker before giving their presentation. Mentoring includes contact before the conference, e.g., by email or Skype and/or meeting up at the conference to talk things through before the presentation takes place. If this is your first presentation at a conference, please tick the "mentee" box on your proposal if you would like the opportunity to ask an experienced speaker for advice. If you're an experienced speaker and are willing to act as mentor to a first-time speaker, please tick the appropriate box.


7. ESSENTIAL INFORMATION TO NOTE

  • All presenters, including co-presenters, must register for the conference.
  • The deadline for speaker proposal submissions is May 30, 2021.
  • ·           Please check that you have completed all relevant sections of the online form correctly as proposals not meeting the guidelines will not be considered.
  • You do not need to pay the conference fee at the time of submitting your proposal.
  • We will let you know whether your proposal has been accepted on August 1, 2021. Please note that if you have put in a proposal for a talk or a workshop, the Proposals Committee may program your presentation as part of a forum or symposium or as part of an Interactive Language Fair instead.
  • You will be programmed on any of the two conference days and we will let you know on which day your session takes place in your acceptance email. Please do not book travel if you are not staying for the full conference until you know which day you are presenting on.
  • Your abstract must accurately reflect what you are going to talk about.

8. PROPOSAL SELECTION CRITERIA

Each proposal is reviewed by at least two peer reviewers who have relevant expertise and are trained in the review process. The evaluation criteria include the following.

Format

 

The title must be a maximum of 15 words

The abstract must be between 150 and 250 words 

Session type and sub-theme must be selected

Relevance

 

The proposal is current and relevant to the field and/or the VietTESOL International Convention 2021 theme and strands

Theoretical, practical

and/or research ground

The proposal refers to the specific theory, practice,

and/or research on which the presentation is grounded

Practicality

 

The proposal provides details of participant outcomes and/or sufficient evidences to support the practices, conclusions, or recommendations.

Clarity

 

The proposal is clearly written, implying that the

proposed presentation will be of good quality.

 

9. SUGGESTIONS FOR PRESENTERS

  • Do not run over your allocated time.
  • Use a minimum of 24pt font for PowerPoint.
  • Be aware that if using Prezi, the motion can affect some members of the audience.
  • On your first slide, include your session title, presenter name(s), affiliation and email address.
  • Something in your session must be new.
  • Something in your session must be practical.
  • If your session is a presentation, limit the content to 3-4 salient points.
  • Your session must follow your abstract closely.
  • Only focus on published or commercial products if you have declared this in your abstract.
  • If your session is a workshop, it must include plenty of active audience participation throughout.